Exhibitors & Sponsors

CYTO is the premiere showcase for cytometry-related technologies, featuring some of the top biological, engineering, and environmental companies in the world. Exhibiting at CYTO will put you at the forefront with thought leaders, decision makers, and scholars in the industry.

Exhibit Space Rental Fees

The exhibits will be located in rooms 210A-C and E-G, 220A-B, and 230 at the Palais des Congrès. Each 10' X10' space is $3,600 USD. Corner booths are $3,800 USD. Island booths are $4,000 USD. Exhibitors are able to request any size island booth they would like to have – they do not necessarily have to be pre-existing on the original floor plan, but all configurations will still need to be approved and assigned by Exhibit Management. For further island booth questions, please contact Kris Herlitz at (845) 243-2906 or email: kris@herlitz.com.

Booth rental includes:

• 8’ high back drape and 3’ high side divider rails.
• 7” x 44” identification sign for booth – includes company name and booth number.
• One complimentary full attendee registration for each exhibiting company, providing your staff the opportunity to network in an educational setting.
• Six complimentary exhibit booth personnel badges per each 10’ X 10’ booth space.
• Listing on the Congress website (Virtual Floor Plan) recognizing your company as a 2023 exhibitor.
• Company listing in the online Congress Program and Mobile App with a 50-word description of your products and services.

Space Assignments

Early Booth Assignments Based on Priority Points

The early deadline for booth assignment based on priority points is January 20, 2023.

Applications submitted online on the Exhibitor Portal before January 20^th will be assigned booths based on priority points (see below for priority point system). Exhibitors may designate their preference for location. Every effort will be made to accommodate your preferred choices, but it cannot be guaranteed.

All booths will be assigned by January 20, 2023. Upon booth assignment, you will be sent an invoice for FULL payment of your rental. Payment can be made by credit card directly online. Checks drawn on US bank and bank wires are accepted and due at the time of invoice. Be sure to add any applicable bank wire/processing fees with your booth payment. FULL payment of booth space is required by January 20, 2023. Any booths not paid in full by this date will be released and available for booking on a first come first served basis.

Starting January 21, 2023, the online booth application system will be open to exhibitors on a first come first serve basis, based on booth availability. FULL payment is due at the time of application.

CYTO Priority Points System

Priority points are the participation and loyalty reward system for CYTO Exhibitors and Sponsors. Accumulated points determine space selection order for next year's Congress. Companies receive one point per 10’ x 10’ booth purchased, for a maximum of five points. In the case of company mergers, exhibit management will use the highest number of years exhibited in calculating priority points. Priority points may also be earned through sponsorship support and/or for hosting a commercial tutorial.

Please Note: Allocated exhibit booths, sponsorships, advertising, commercial tutorials will be released and available to others for booking if FULL PAYMENT is not received on time.

Exhibit Agenda

Exhibitor Registration Hours

The Exhibitor Registration desk will be located in the foyer of P210 of the Palais des Congrès. The tentative onsite hours of operation are listed below. Please check the mobile app prior to the Congress for updated information.

Installation of Exhibits

Exhibits must be show ready by 14:00 on Sunday, May 21, 2023.

Show Hours

Booth personnel will be allowed access to the hall two (2) hours prior to the Expo Hall hours.

Exhibits Tear Down

No packing of equipment, literature, etc., or dismantling of exhibits will be permitted until the official closing time. Violators will not be invited to exhibit at future meetings. IMPORTANT: To avoid any damage to your equipment, please remain in your exhibit until crates are delivered and labor is available. The International Society for Advancement of Cytometry, the Palais des congrès de Montréal, and AEX Convention Services cannot assume any responsibility for loss of or damage to exhibits, equipment, personal belongings, etc.

Rules and regulations

Click Here for full Terms and Conditions

Other Exhibitor Information

Exhibitor Service Kits

The Exhibitor Service Kit which includes shipping and customs details as well as order forms and pricing for relevant services will be available in late February 2023. Be sure to review the material carefully and take note of deadline dates and policies.

Exhibitor Badges/Registration

Exhibitor contacts will receive their badge login credentials directly. If you have not received your communication, please contact us at CYTOexh@maritz.com.

Exhibit Personnel Badge
All exhibitors must register for badges. Exhibitors will receive 6 badges per 10' X10' space. Additional badges may be purchased for $250.00 per badge. Lost or misplaced badges may be purchased onsite for $25.00 per badge. All badges must be picked up on-site. Exhibitor registration desk will be open starting Saturday, May 20 and throughout the Congress. Exhibitors are granted access to the exhibit floor during Set-up/Tear-down as well as two hours before the exhibits open and 30 minutes hour after the exhibits close on show dates. Exhibitor badges are STRICTLY for exhibit personnel working in your company’s booth. For security purposes, these badges are NOT to be used for friends, clients, etc. Exhibitor badges do permit entry to the CYTO Innovation Session and Robert Hooke Lecture, but they do not permit entry to other scientific sessions.

Full Congress Attendee Badge
One Full Congress Attendee Badge will be provided to each exhibiting company. This badge allows access to all sessions. The badge must be in the name of the exhibiting employee only. If you misplace the badge during the meeting, you must purchase a replacement. Any additional Attendee Badge that you require can be purchased at the applicable Congress rate based on the membership category of the individual and date of purchase. For example, if the attendee is not a member of ISAC, the individual can register at the nonmember rate.

Every effort will be made to assure that only properly identified and authorized registrants enter the exhibit area. Exhibitors are responsible for the safe keeping of valuables, equipment, and personal items in their booth. The exhibit area will be cleared and closed at the end of the exhibition each day. Exhibitors are not permitted to stay late in their booth, past the official exhibition hours.

Exhibitor Housing

Every individual must register for the conference before they can secure housing, regardless if your company has secured a hotel room block or not. No rooming lists will be accepted.

If you request a room block, each individual—whether attending as booth staff or for professional development—will only be presented with rooms within your organization's block during registration.

Credit card guarantee is required for hotel rooms.

Please Note: Cancellation of your booth space will result in automatic cancellation of your housing and exhibitor badges.

Exhibitor Links

Exhibitor Portal

Exhibit & Sponsorship Prospectus

Sponsorship Opportunities

Interactive Floorplan

Media Kit - coming soon!

Official Service Contractor:
AEX
3089 English Creek Ave,
Egg Harbor Township, NJ 08234 Attn: Jan Alexander
O: +1(609) 272-1600 / F:+1(609) 272-1680
jan@aexservices.com
www.aexservices.com

Contact Information

Exhibit & Sponsorship Sales
Kris Herlitz
The Herlitz Company
kris@herlitz.com
office: 845-243-2906
cell: 914-424-4247